Step 2: Check that the names of all authors and their order is identical in the EasyChair, the paper, the digest file, and the poster. Please write author names with only the first letter capitalized, that is, use Firstname Lastname in all instances, and do not use FIRSTNAME LASTNAME anywhere. Please see that author names are updated in their EasyChair accounts before the final submission information is completed.
Step 3: Create a PDF version of your paper and perform the IEEE PDF compliance test (URL). If your paper does not pass the test, you cannot continue and need to revise the format of your paper until it passes the test. Use the following instructions:
1- Go to https://ieee-pdf-express.org/account/Login website (or first create an account);
2- Enter : 57054X for conference ID, an Email Address, and a password;
3- Continue to enter information as prompted;
4- Save the approved pdf file and include that in your file submission at EasyChair.
* Please save the approval e-mail of PDF Xpress process in pdf format (e-mail’s text to pdf), and rename it into a file with the name of {pdf-express-id}.pdf, in which id is the number of your paper in Easychair.
* This is to inform you that PDF Express site assigned for the conference is now open, and you may finalize submission of the required document.
Step 4: Please prepare a one-page conference Digest slide (a .tex file) that summarizes your paper. You must only use the ICRoM2022 Digest template. Please prepare a .tex file in LaTeX format, including the names, affiliations, the paper’s title, and research highlights. The name of the file should be the same as your paper submission number in EasyChair (e.g., 123.tex). Note that: (1) authors must fill their full names instead of initials; (2) Do not delete the percent signs (%) at the end of the lines in the input file; (3) In the input file, “Targets” are not the abstract of the paper; they are just highlights (important findings) of the research. You can access a sample .tex file here (*.tex file).
Step 5: Please provide us with a descriptive figure representative of your contribution. The file must be square-sized, with a resolution of no more than 300×300 pixels (a 300×300 pixel .jpg file). The name of the file should be the same as your paper submission number in EasyChair (e.g., 123.jpg).
You can refer to the link below to have a look at ICRoM 2019 digest [contaning the description of novelties (step 4 of final submission), and representative image (step 5 of final submission guide)].
Step 6: Authors of all the accepted papers should also prepare a poster for possible presentation at the conference. Papers accepted for poster presentation, shall add a 2-3 minutes descriptive voice of the poster to the presentation file. Posters created with colorful content submitted in an one-page *.pptx file according to the poster template. The poster shall convey the essence of the presented work in an informative and visually attractive way. Some tips for preparing posters are provided in this file or this link. Please use ICRoM 2022 Poster template.
Step 7: To process the copyright transfer for each contribution, follow the Copyright Transfer Form, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the paper title and author list are correct before you perform the copyright transfer. Once the copyright has been transferred, you cannot update it via EasyChair. Please keep your IEEE eCopyright transfer approval file ready for final submission to EasyChair.
