Initial Submission
Using the link below, create an account/ in EasyChair and submit your paper:
To create an EasyChair account you should have a valid email address and do the following.
- pass a captcha to prove that you are not a robot;
- fill out a simple form with your personal information;
- follow the link sent to your email address to complete the account creation.
EasyChair is a free web-based conference management software system used, among other tasks, to organize paper submission and review. EasyChair is widely used, since 2002, in the scientific community, with reportedly more than two million and a half users in 2021.
Important Considerations
Remark 1: IEEE plagiarism check and indexing
As you are all aware, a very strict plagiarism check including self-plagiarism is performed by IEEE before indexing approval. The authors are solely responsible for the right format of the publication (pdf express) and the non-plagiarism. If a paper does not match IEEE standards and does not pass the required tests, it cannot be indexed in IEEE Xplore. Authors are fully responsible for providing correct manuscripts. The ICROM organizing committee is not responsible for any issue resulting from not following the above guidelines.
Remark 2: Conference registration
The conference policy requires that at least one of the authors of a paper must have paid the registration fee for the final paper upload. One standard registration can be used for the upload of at most two contributions. If you are an author or co-author of a single contribution, your registration cannot be shared or used for uploading someone else’s contribution. You may go to the registration page for online payment.
Remark 3: Overlength papers:
Accepted papers are limited to six (6) pages. However, if your manuscript consists of more (only up to eight) pages in length, each page above the limit of six pages will require a pre-payment of an over-length fee of 500,000 Rials (50us$) per page. This will be assessed at the time of final submission.
We emphasize that any accepted paper (oral or poster) not registered and not presented by one of its authors will not be included in the final proceedings and therefore will not be indexed in the IEEE Xplore.
Submission Instruction
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Follow the link below and read plagiarism awareness by IEEE: Plagiarism Awareness
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Prepare your paper according to the paper format provided in (Please use A4 paper size): IEEE Manuscript Templates for Conference Proceedings
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To prepare and submit the final version of a paper for inclusion in the conference proceedings, authors must perform ALL the subsequent activities: IEEE AUTHOR’S KIT | IEEE Author Center
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We, the members of the IEEE, in recognition of the importance of our technologies in affecting the quality of life throughout the world, and in accepting a personal obligation to our profession, its members, and the communities we serve, do hereby commit ourselves to the highest ethical and professional conduct and agree: IEEE Code of Ethics
In order to finalize the submission process, all authors of accepted papers (oral or poster) must accomplish the following two stages:
Stage 1: Prepare the following files:
1 – A one-page conference Digest slide (a .tex file)
2 – A descriptive figure representative of your contribution (a 300×300 pixel .jpg file)
3 – Final formatted file of the paper approved by PDF Express (a *.pdf file)
4- Final formatted file of the paper (a *.docx file)
Below you can find details of each required document.
In order to give the participants of ICROM a fast overview of the contents of the conference, a book of Digests will be published and distributed at the conference, as the proceedings. Each page of the book contains four digest slides, which should be prepared by the papers’ authors. Note that the slides are NOT Microsoft PowerPoint files, and since the book will be compiled automatically using the LaTeX word processing program, the authors must submit their slides in .tex format, according to the following instructions:
Step 1. Prepare a .tex file in LaTeX format, including the names, affiliations, the paper’s title, and research highlights. The name of the file should be the same as your paper code (e.g., 123.tex). Note that: (1) authors must fill their full names instead of initials; (2) Do not delete the percent signs (%) at the end of the lines in the input file; (3) In the input file, “Targets” are not the abstract of the paper; they are just highlights (important findings) of the research. You can access a sample .tex file here:
Step 2. Prepare a descriptive figure in .jpg that is relevant to your research. The file must be square-sized, with a resolution of no more than 300×300 pixels. The name of the file should be the same as your paper code (e.g., 123.jpg).
Step 3. Everyone has to submit their final paper surely through PDF express. The final file saved on this site will be indexed by IEEE Xplore, if you register and present your paper at the conference. The instructions for this step is:
1- Go to https://www.pdf-express.org/ website
2- Enter : xxxxxx for conference ID, an Email Address, and a password
3- Continue to enter info. as prompted
Save the approved pdf file and include that in your file submission at EasyChair.
Stage 2: A final stage of submission is to transfer your copyright electronically.
Step 4. An email will be sent to the corresponding author of each paper, automatically before the date of the conference. The form shall be signed electronically within the system. Note, if more than one author is assigned as the corresponding author, only one has to sign the form electronically.
Step 5. Poster Presentations:
Authors of papers accepted as posters should also prepare a poster for exhibiting their work at the conference. Posters must be color printed on A1 (841mm height x 594.5mm width) papers and presented virtually in poster presentation site. Posters must convey the essence of the presented work in an informative and visually attractive way. Some tips for preparing posters are provided in this file or this link. Furthermore, you can use this Poster Template:
ICROM Poster template
Final Step: Upload the following files in EasyChair: The files required are: the digest *.tex file; the *.jpg digest figure, the final formatted pdf expressed approved file (*.pdf), and if there exist the word file of the paper *.docx, to the EasyChair website by accessing your submission page and clicking on the “Update file” or “Add Files ” on the top right corner of the page.